Dropbox is a file hosting service. This means that you can store your files in it and access it any time and from anywhere. There is no need to put your files on a CD or flash drive and carry it with you. Dropbox is a form of cloud computing (you can read more on cloud computing on our blog post).
Dropbox is pretty simple to use and understand. It creates a special folder on all devices that you connect to your account. When you need to save something you simply drag it into the folder. Immediately that information is accessible on all devices. You can use your laptop, desktop, tablets, and phones. Dropbox also works seamlessly across all platforms, Windows, Linux, Mac OS, Android, iOS, and Blackberry.
There are quite a few functions of Dropbox. You can store any file type and sync the stored files across all your devices. Dropbox also provides a revision history. This function saves all editions and reposts made within 30 days with the option to have unlimited with a paid version. This also allows for recovery of deleted files. Sharing the information is easy. To share a file, simply share the link to the file or an entire folder.
Dropbox has grown to become one of the main file sharing and cloud storage solutions of choice. It is simple and easy to use.
Does It Make Sense For Your Business?
We have established that Dropbox is an invaluable tool that has many advantages in today’s business and tech driven world. The real question is, does it make sense for your business?
This isn’t the only file hosting service out there. There are many other services that offer a variety of different perks to its users. Dropbox is simple and a fairly common program, so the advantage here is that there is a fair chance your employees already know how to use it. There are some things to consider though when deciding if this is the right program for you.
Storing information in a cloud is easy and allows access from any location, however, there is still the risk of safety. With a traditional server it is usually more secure than cloud storage because the company has no control of it. Also with cloud storage, since it can be accessed from anywhere, there is a chance a device can get stolen.
The traditional server is much more expensive for a small business. Going this route will cost you a couple thousand. There will also be the cost of hiring an IT company to come set it up. The company does own the server, so once this initial cost is paid there generally is no more cost.
With cloud services there is typically no hardware and very little setup. There generally is a monthly fee associated with the service, however the cost is fairly inexpensive.
*Access control and permissions
With a traditional server you can set up special access and permissions for certain people so not all of your employees have access to information.
With cloud storage, setting up these permissions is not as easy. Simplicity is key with most of these services and offering advanced control in settings is not usually a function.
The bottom line
If you are a small business or have just a handful of employees you may consider just accessing Dropbox to take care of your needs. It should be noted though that putting sensitive information and customer details is not advised.
Dropbox can easily make sense for your business, but if it doesn’t, there are multiple options available for your and your business.